OVERALL PURPOSE OF JOB:
The Administration Intern will contribute to the smooth and error free running of the Hong Kong office by providing administrative support to the team. within defined service and quality standards.
KEY DUTIES & RESPONSIBILITIES
Operational administrative support:
Receive mail on a daily basis and sort by document type.
Scan and route priority items immediately.
Check documents for missing information and against other agreed criteria.
Scan documents accurately and efficiently, making sure each page is legible.
Perform the validation process accurately and efficiently.
Re-index documents accurately and efficiently.
Route documents to the appropriate work queue.
File hard copies of documents in daily batches for storage.
Other projects assigned in the level of work
Compliance and Security
Establish and maintain up-to-date personal awareness of all legislative, regulatory and Company-specific rules, policies and procedures related to performance of the role.
Ensure consistent compliance with legal, regulatory and Company standards in line with underwriter requirements.
Pay particular attention to the Company’s Information and Data Security policies when accessing and using all Company systems which may provide access to sensitive information assets, and strive to maintain the highest possible standards of information protection at all times.
Take individual responsibility for accessing only the systems, records and information required to perform the role.
Treat all data contained within those systems in a manner consistent with the Company’s Information and Data Security policies, and in line with the confidentiality clauses provided within the employment contract.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED
University or college full-time student could conduct internship 2-3 days every week totally
Basic computer skills
Willingness to learn
Flexible approach to work requirements; willing to support colleagues as needed to achieve company targets.
Strong organisational skills – able to independently assess and prioritise own workload against Key Performance Indicators.
Excellent written and spoken English and Chinese. Additional local language skills are desirable.
Could start to take internship as early as possible and more than 3 months